Invitation til sommersession i Luxemburg den 3. - 8. juli 2019

Preliminary Draft Programme (as 26.02.19)
OSCE PARLIAMENTARY ASSEMBLY
28TH
ANNUAL SESSION
Advancing Sustainable Development to Promote Security:
The Role of Parliaments
Luxembourg, 4-8 July 2019
OSCEs Parlamentariske Forsamling 2018-19
OSCE Alm.del - Bilag 17
Offentligt
2
Wednesday 3 July 2019
14.00 – 20.00 Registration
18.00 – 19.00 Briefing for Secretaries of Delegations followed by reception
for Secretaries of Delegation
Thursday 4 July 2019
08.15 – 09.15 Time reserved for meetings of various groups
09.30 – 12.30 Standing Committee
12.30 - 14.30 Lunch break
14.30 – 17.30 Opening Plenary Session
Friday 5 July 2019
08.00 – 08.45 Time reserved for meetings of various groups
09.00 – 10.30 General Committee on Political Affairs and Security
09.00 – 10.30 General Committee on Economic Affairs, Science,
Technology and Environment
10.30 – 11.00 Coffee break
11.00 – 12.30 General Committee on Democracy, Human Rights and
Humanitarian Questions
12.30 – 14.30 Working lunch on Gender Issues
14.30 – 16.30 Time reserved for meeting of Committee on Countering
Terrorism, Committee on Migration, side-events and meetings
of various groups
Saturday 6 July 2019
08.00 – 08.45 Time reserved for meetings of various groups
09.00 – 10.30 General Committee on Political Affairs and Security
09.00 – 10.30 General Committee on Economic Affairs, Science,
Technology and Environment
10.30 – 11.00 Coffee break
11.00 – 12.30 General Committee on Democracy, Human Rights and
Humanitarian Questions
12.30 – 14.30 Lunch break
14.30 – 16.00 General Committee on Political Affairs and Security
3
14.30 – 16.00 General Committee on Economic Affairs, Science,
Technology and Environment
16.00 – 16.30 Coffee break
16.30 – 18.00 General Committee on Democracy, Human Rights and
Humanitarian Questions
Sunday 7 July 2019
08.15 – 08.45 Time reserved for meetings of various groups
09.00 – 11.00 General Committee on Political Affairs and Security
09.00 – 11.00 General Committee on Economic Affairs, Science,
Technology and Environment
11.00 – 11.30 Meeting of the Bureau
11.00 – 11.30 Coffee break
11.30 – 13.30 General Committee on Democracy, Human Rights and
Humanitarian Questions
13.30 – 15.00 Lunch break
15.00– 18.00 Plenary Session
Monday 8 July 2019
08.15 – 08.45 Time Reserved for Meetings of various groups
09.00 – 12.00 Plenary Session
12.00 Adjournment immediately followed by a reception offered
by the President of the OSCE Parliamentary Assembly


OSCEs Parlamentariske Forsamling 2018-19
OSCE Alm.del - Bilag 17
Offentligt


1
28th ANNUAL SESSION
OF THE OSCE PARLIAMENTARY
ASSEMBLY
GENERAL INFORMATION
Luxembourg
4 – 8 July 2019
OSCEs Parlamentariske Forsamling 2018-19
OSCE Alm.del - Bilag 17
Offentligt
2
VENUE OF THE SESSION
European Convention Center Luxembourg
4, Place de l’Europe
Luxembourg-Kirchberg
Website: http://www.eccl.lu
CONTACTS
Secretariat of the Chamber of Deputies:
Ms. Rita BRORS
Tel.: +352 466 966 338
Ms. Pia BISENIUS
Tel.: +352 466 966 232
Email: oscepa2019@chd.lu
International Secretariat of the OSCE Parliamentary Assembly:
Ms. Odile LELARGE, Head of Conference Services
Tordenskjoldsgade 1, 1055 Copenhagen K, Denmark
Tel.: +45 33 37 80 34
Fax : +45 33 37 80 30
Email : odile@oscepa.dk
DRAFT PROGRAMME*
Wednesday, 3 July 2019 Arrival of participants – Accommodation – Registration
Meeting of the Secretaries of delegations
Thursday, 4 July 2019 Meeting of the Standing Committee (morning)
Opening Plenary Session (afternoon)
Evening: free time for meetings with Embassies
Friday, 5 July 2019 Committee Meetings (morning and afternoon)
Working Lunch on Gender Issues (upon registration)
Reception (evening)
Saturday, 6 July 2019 Committee Meetings (morning and afternoon)
Reception (evening)
Sunday, 7 July 2019
Monday, 8 July 2019
Committee Meetings (morning)
Plenary Session (afternoon)
Reception (evening)
Plenary Session (morning)
Reception of the President of the Assembly
Departures
* Please note that this preliminary draft is subject to change. A detailed programme will be distributed to all participants in due
course.
3
HOTELS AND ACCOMMODATION
Reservations have to be made via the link provided by each hotel.
Hotel booking conditions and cancellation policies:
 Please note that the reservations will be processed on a first come, first served basis and the number of
each room type is limited;
 The reservation and cancellation deadlines for session hotels vary. Please check the dates for each hotel;
 The hotels encourage reservations to be made before the deadline as the number of rooms is limited;
 Reductions of the duration of stay after the deadline will be charged by most hotels as cancellations;
 All cancellations must be made in writing;
 Credit card details must be provided to guarantee the reservation;
 All rates are guaranteed in EUR -Euro;
 Arrivals before 3 July 2019 and departures after 8 July 2019, as well as extended stays, will be confirmed
according to the hotel’s availability.
Block bookings at preferential rates for the participants have been made at 8 hotels. The listing hereafter lists
them in order of geographical proximity to the European Convention Center, Luxembourg-Kirchberg.
All rates are indicated per room and night and include breakfast and VAT. All hotels have free Wi-Fi or
internet connection
Please note that official transportation will only be organized to and from the official hotels of the Session
listed above. We kindly request to indicate in the registration form (Annex A) in which hotel your delegation
will be accommodated.
We strongly recommend that delegations make their reservations without delay and before the cut-
off dates cited above. After these dates, hotel room availability cannot be guaranteed. Participants
are asked to carefully read the terms of the cancellation policy.
For more details about the hotels’ amenities, please consult the websites of the hotels.
All payments for accommodation and personal costs should be made directly to the hotels upon departure.
Credit card details are required to secure bookings.
Information desks will be set up in every hotel of the conference at the arrival and departure days of the
conference.
4
Hotel Room rates Reservation
deadline
Cancellations
deadlines
HOTEL MELIA LUXEMBOURG (****)
1, Park Dräi Eechelen
L-1499 Luxembourg
Check in starts at 15.00, checkout until 12.00
Phone: (+352) 27 333-206
Email: reservations.melia.luxembourg@melia.com
Web site :
https://www.melia.com/de/hotels/luxemburg/luxembu
rg/melia-luxembourg/index.htm
Standard room
Single: 229 €
Double: 253 €
Superior room
Single: 279 €
Double: 303 €
15.4.2019 Rooms and rates are only guaranteed
until 15 April 2019.
Free cancellation up to 7 days prior
to arrival, thereafter the cancellation
fee is equivalent to the price of the
booked stay.
The no show fee is 100%.
Melia booking link:
https://events.melia.com/en/events/melia-luxembourg/28th-Annual-Session-of-the-OSCE-P.A..html
HOTEL NOVOTEL SUITES (****)
13, Avenue J F Kennedy,
L-1855 Luxembourg
Check in starts at 14.00, checkout until 12.00
Phone: (+352) 27 04 0
Email : H7206@accor.com
Web site :
https://www.accorhotels.com/gb/hotel-7206-novotel-
suites-luxembourg/index.shtml
Suite superior
Single: 225 €
Double: 240 €
Suite executive
Single: 250 €
Double : 265 €
Suite deluxe
Single : 325 €
Double : 340 €
3.5.2019 Rooms and rates are only guaranteed
until 3 May 2019.
Free cancellation up to 7 days before
arrival, after this deadline no more
changes will be accepted. In case of
cancellation, non-arrival or early
departure, the full amount of the
initial booking will be charged. If the
guest checks in after the indicated
date of arrival, the no show will be
charged to the guest.
Novotel Suites booking link:
Novotel Suites Luxembourg : Book Novotel Suites Luxembourg
HOTEL SOFITEL EUROPE (*****)
4, rue du Fort Niedergrünewald,
L-2226 Luxembourg
Check in starts at 14.00, checkout until 12.00
Phone : (+352) 43 77 61
Email : H1314@accor.com
Web site:
https://www.accorhotels.com/gb/hotel-1314-sofitel-
luxembourg-europe/index.shtml
Superior room
Single: 280 €
Double: 300 €
Premium luxury
room
Single: 330 €
Double: 350 €
Junior suite
Single: 400 €
Double: 420 €
3.5.2019 Rooms and rates are only guaranteed
until 3 May 2019.
Free cancellation up to 7 days before
arrival, after this deadline no more
changes will be accepted. In case of
cancellation, non-arrival or early
departure, the full amount of the
initial booking will be charged. If the
guest checks in after the indicated
date of arrival, the no show will be
charged to the guest.
Sofitel Europe booking link:
Sofitel Luxembourg Europe : Book Sofitel Luxembourg Europe
HOTEL NOVOTEL KIRCHBERG (****)
6, rue du Fort Niedergrünewald,
L-2226 Luxembourg
Check in starts at 14.00, checkout until 12.00
Phone : (+352) 42 98 48 1
Email : H1930@accor.com
Web site :
https://www.accorhotels.com/gb/hotel-1930-novotel-
luxembourg-kirchberg/index.shtml#origin=accorhotels
Superior room
Single: 215 €
Double: 235 €
Executive room
Single: 240 €
Double: 260 €
3.5.2019 Rooms and rates are only guaranteed
until 3 May 2019.
Free cancellation up to 7 days before
arrival, after this deadline no more
changes will be accepted. In case of
cancellation, non-arrival or early
departure, the full amount of the
initial booking will be charged. If the
guest checks in after the indicated
date of arrival, the no show will be
charged to the guest.
Novotel Kirchberg booking link:
Novotel Luxembourg Kirchberg : Book Novotel Luxembourg Kirchberg
HOTEL Le ROYAL (*****)
12, Boulevard Royal,
L-2449 Luxembourg
Check in starts at 15.00, checkout until 11.00
Traditional room
Single: 255 €
Double: 280 €
29.5.2019 Rooms and rates are only guaranteed
until 29 May 2019.
Free cancellation up to 5 days before
arrival, thereafter one night will be
5
Phone : (+352) 24 16 16 717
Email : groupreservations@leroyalluxembourg.com
Web site :
https://www.leroyal.com/en/EUROPE/luxembourg
Royal club room
Single: 345 €
Double: 370 €
charged as a cancellation fee.
The no show fee is 100%.
Hotel Le Royal booking link:
https://www.myhotelreservation.net/b/hllw0250/HLLW0250/?f=2019-01-28&t=2019-01-29&i=OSCEPA19
HOTEL SOFITEL LE GRAND DUCAL (*****)
40, Boulevard d'Avranches,
L-1911 Luxembourg
Check in starts at 14.00, checkout until 12.00
Phone : (+352) 24 87 71
Email : H5555@sofitel.com
Web site :
https://www.accorhotels.com/gb/hotel-5555-sofitel-
luxembourg-le-grand-ducal/index.shtml
Classic room
Single: 295 €
Double: 315 €
Superior room
Single: 345 €
Double: 365 €
Junior suite
Single: 410 €
Double: 430 €
3.5.2019 Rooms and rates are only guaranteed
until 3 May 2019.
Free cancellation up to 7 days before
arrival, after this deadline no more
changes will be accepted. In case of
cancellation, non-arrival or early
departure, the full amount of the
initial booking will be charged. If the
guest checks in after the indicated
date of arrival, the no show will be
charged to the guest.
Sofitel Le Grand Ducal Booking link:
Sofitel Luxembourg Le Grand Ducal : Book Sofitel Luxembourg Le Grand Ducal
HOTEL NOVOTEL LUXEMBOURG CENTRE
(****)
35 rue du Laboratoire,
L-1911 Luxembourg
Check in starts at 14.00, checkout until 12.00
Phone : (+352) 24 87 81
Email : H5556@accor.com
Web site :
https://www.accorhotels.com/gb/hotel-5556-novotel-
luxembourg-centre/index.shtml
Superior room
Single: 235 €
Double: 255 €
Executive room
Single: 260 €
Double: 280 €
3.5.2019 Rooms and rates are only guaranteed
until 3 May 2019.
Free cancellation up to 7 days before
arrival, after this deadline no more
changes will be accepted. In case of
cancellation, non-arrival or early
departure, the full amount of the
initial booking will be charged. If the
guest checks in after the indicated
date of arrival, the no show will be
charged to the guest.
Novotel Centre Booking link:
Novotel Luxembourg Centre : Book Novotel Luxembourg Centre
ALVISSE PARC HOTEL (****)
120, Route d’Echternach,
L-1453 Luxembourg
Check in starts at 15.00, checkout until 12.00
Phone: (+352) 43 56 43
Email : groups@parc-hotel.lu
Web site :
http://www.parc-hotel.lu/en/accomodation/
Comfort room
Single: 97 €
Double: 117 €
Superior room
Single: 133 €
Double: 153 €
19.5.2019 Rooms and rates are only guaranteed
until 19 May 2019.
Free cancellation up to 19 May 2019
As of 20 May 2019
40% cancellation fee to the price of
the booked stay
As of 5 June 2019
80% cancellation fee to the price of
the booked stay
As of 26 June 2019
100% cancellation fee to the price of
the booked stay
The no show fee is 100%.
Alvisse Parc Hotel booking link:
http://parc-hotel.lu/prebooking Booking reference: ASSEMBLY-2019
REGISTRATION
For registration please use the registration form (Annex A) to be sent to both e-mail addresses indicated of
the OSCE PA International Secretariat and of the Chamber of Deputies no later than 29 May 2019.
6
The Registration and Information desk will be open in the lobby of the European Convention Center
Luxembourg on Wednesday 3 July 2019 from 14:00 to 20:00. For the rest of the Annual Session,
registration will be open at the European Convention Center Luxembourg every day from 8:00 until the end
of official meetings.
All participants are kindly requested to register as soon as possible after their arrival. Participants will be
required to show official identification when registering (passport or identity card). All participants will be able
to collect conference bags, handbooks and other conference literature after their registration. Participants and
accompanying persons will receive their personal badges and information about the conference at the
Registration and Information desk located in the lobby of the European Convention Center Luxembourg.
A provisional List of Participants will be made available. In order to enable the OSCE PA International
Secretariat to issue the final list and to ensure the accuracy of its content, national delegations are kindly
requested to indicate any corrections to the provisional list at the Registration desk.
ARRIVAL AND DEPARTURE
Participants are requested to indicate their flight numbers, as well as their arrival and departure
dates and flight schedules in the Registration Form (Annex A)
Participants arriving on 3 and 4 July 2019 at the Luxembourg Findel Airport will be offered a shuttle
service to their respective official hotels.
Participants arriving on other dates will be kindly invited to make their own arrangements. Regular bus
services run between the airport and Luxembourg-Kirchberg resp. Luxembourg-Centre. Taxis are available in
front of the airport terminal.
Participants arriving by train at Luxembourg-Gare are kindly requested to organize their transportation to
the respective hotels by taxi or public transport. Taxi stands and bus stops are situated in front of the train
station.
Information on public transport within the city of Luxembourg is available on: www.vdl.lu.
Information on public transport at the Grand-Duchy of Luxembourg is available on: www.mobiliteit.lu.
A bus shuttle service from the official hotels proposed by the Chamber of Deputies and the airport will be
organized on Monday 8 July 2019 from 14.00 and on Tuesday 9 July 2019 in the morning until early
afternoon. Transportation schedules will be available at the hotels and at the Transportation Desk at the
European Convention Center Luxembourg.
There will be no direct shuttle service from the European Convention Center Luxembourg to the
airport. There are no luggage storage facilities at the conference center ECCL.
TRANSPORTATION DURING THE ANNUAL SESSION
The hotels situated at Luxembourg-Kirchberg are in walking distance to the European Convention Center
Luxembourg. The Chamber of Deputies will organize a shuttle service running between the other official
hotels and the location of the Conference.
Transportation to and from receptions and the venues of the accompanying persons’ programme will be
organized. Shuttle schedules will be available at the hotel information points and at the Transportation Desk
at the European Convention Center Luxembourg.
PASSPORTS AND VISAS
7
All participants are kindly asked to check beforehand if they need a visa. It is recommended not to
wait until the last moment for visa applications.
Information on visa application is available at:
https://guichet.public.lu/en/citoyens/immigration/moins-3-mois/ressortissant-tiers/entree-
visa.html
Travelers must hold a valid passport to enter Luxembourg. Nationals from the Schengen area may use their
identity cards.
The list of Diplomatic Representations of the Grand Duchy of Luxembourg can be consulted on
https://maee.gouvernement.lu/fr/missions-diplomatiques/missions-diplomatiques-et-consulaires-
luxembourgeoises.html
IDENTIFICATION AND SECURITY
For security purposes, all participants, including accompanying persons, observers, delegation staff and
members of the press are requested to wear their identity badges at all meetings and social events. Name
badges will be needed to access all conference events. Loss of identity badges should be reported immediately
to the conference staff.
For security reasons, all participants, observers, delegation staff and members of the press must also be able to
show their identity card or passport upon request.
DIPLOMATIC REPRESENTATIONS
The list of the Diplomatic Representations in the Grand Duchy of Luxembourg is available at:
https://maee.gouvernement.lu/fr/missions-diplomatiques/missions-diplomatiques-etrangeres-accreditees-
au-Luxembourg.html
Please inform your embassies and diplomatic representations about your stay in Luxembourg. The evening of
4 July 2019 will be reserved for hospitality by diplomatic missions.
DOCUMENTATION AND COPYING SERVICES
The OSCE PA International Secretariat will send electronic documentation folders in PDF format to all
delegations. Most of the documents related to the Annual Session can also be downloaded from the OSCE
PA website: www.oscepa.org.
Printers and photocopying machines will be at the disposal of the Secretaries of delegation at the European
Convention Center Luxembourg.
INTERPRETATION
During the Annual Session meetings, simultaneous interpretation will be provided in all six official languages
of the OSCE: English, French, German, Italian, Russian and Spanish.
Organizers of side events have to make their own arrangements for interpretation.
SIDE EVENTS - SPONSORSHIP FOR ACCESS OF NON-PARLIAMENTARY
PARTICIPANTS
8
As in most parliaments in the OSCE region, access for non-parliamentary participants to the premises for
OSCE Parliamentary Assembly meetings is granted upon request by Members of Parliament.
Only Members of Parliament who are official delegates in the Annual Session of the OSCE PA will be able to
register and organize side events in the European Convention Center Luxembourg. Delegates hosting a
meeting/event are fully responsible for the costs, programme and participants invited. The OSCE PA
International Secretariat declines any responsibility for these events.
OSCE Parliamentary Assembly meetings are streamed on the internet, and open to the public through other
means including coverage of meetings by journalists. Meetings are intended to facilitate dialogue among
parliamentarians, but access by non-parliamentarians is welcome - space allowing - upon request by Members
of the OSCE PA officially registered for the Annual Session 2019. Sponsoring Members take full
responsibility for the sponsored participants and are requested to clarify the duration of their access to the
OSCE PA meeting. Access to certain parts of the premises and program may be restricted to parliamentarians
and their staff.
Those sponsoring access of non-parliamentary participants are asked to use the form Annex C (available
upon request).
Proposals to organize side meetings need to be communicated to the International Secretariat of the OSCE
PA no later than 06 June 2019 by filling out and returning the application form (Annex D – available upon
request), clearly indicating the purpose of the event and names/titles/functions of the registered organizers.
All participants in side events must be accredited by the OSCE PA, must be in possession of an OSCE PA
badge and will be subject to security checks upon entering the building.
Due to the scarcity of rooms available, bilateral discussions and meetings between delegations or between
OSCE PA bodies will be given priority. To the extent possible, the International Secretariat will allocate
meeting rooms on a first-come, first-served basis. Due to the limited number of rooms available, events
involving third parties should be planned outside the premises of the ECCL.
CATERING
The self-service restaurant at the European Convention Center Luxembourg will be open from 11.30 to 14.30
every day, including Saturday and Sunday.
The Restaurant “La Table du Belvédère” will be open Monday to Friday from 12.00 to 14.30. Several hotels
near the European Convention Center Luxembourg also offer restaurant services. Other restaurants are
located at Luxembourg-Kirchberg and Luxembourg-Limpertsberg (easily accessible by tram).
Catering in the European Convention Center Luxembourg Building will be provided exclusively by the firm
Sodexo. Kindly note that catering for side events must be ordered at least 4 weeks in advance.
EVENING PROGRAMME
The Chamber of Deputies will provide an evening programme on 5, 6 and 7 July 2019. The evening of 4 July
2019 will be reserved for diplomatic activities. More details will be provided in due course.
ACCOMPANYING PERSONS’ PROGRAMME
A programme for accompanying persons has been arranged while delegates are engaged in conference
sessions and meetings. A detailed programme will be announced in due course.
Accompanying persons may participate in all evening events organized by the Chamber of Deputies.
Accompanying persons are kindly requested to sign up for excursions at the information points of their hotels
at their arrival, and to wear their identity badges during every part of the general programme.
Children under 16 years must be accompanied by a parent. Unaccompanied youths from 16 to 18 must
produce a written certificate signed by their parents allowing their participation and assuming responsibility.
The participation at the accompanying persons’ programme is under exclusive liability of the individual
participants.
9
INSURANCE
Personal and medical insurance is the responsibility of individual participants. The host Parliament will not be
responsible for any lost luggage, currency or personal effects, or any medical costs.
MEDICAL FACILITIES
Medical assistance will be available throughout the meetings. However, illness requiring medical treatment or
hospitalization is the responsibility of the individual. Participants taking medicine should bring enough to
cover their needs.
Please note that in case of medical emergency outside the European Convention Center Luxembourg the
emergency line 112 is available.
DRESS CODE
Business attire is required for formal occasions and most social events. Casual dress (jacket, no tie) is suitable
for the accompanying persons’ programme.
CLIMATE AND TIME ZONE
Luxembourg is part of the Central European time zone and observes daylight savings time in July (UTC +2
hours, DST/March to October).
Luxembourg has an oceanic climate marked by high precipitation, also in summer. July is one of the warmest
months in Luxembourg, with a daily temperature of 22°C. Temperatures may vary, however, from about
15°C to 28°C during summertime in Luxembourg.
CURRENCY
The currency is the Euro (€). Most common credit cards are accepted everywhere. Cash can be withdrawn
from ATM machines in the city anytime.
ELECTRICITY
The voltage in Luxembourg, as in most of Europe, is 230 V/50 Hz. Luxembourg uses European-type plugs
(2-pin and 3-pin plugs).
TELECOMMUNICATIONS
The international code for Luxembourg is +352. Access to Wi-Fi will be available at the European
Convention Center Luxembourg. Internet access by Wi-Fi will also be available in every hotel.
SPECIAL NEEDS
Secretaries of Delegation should inform the secretariat of the Chamber of Deputies (email:
oscepa2019@chd.lu) of guests with special needs in order to make necessary transportation and other
arrangements in advance.
SMOKE-FREE POLICY
Smoking is forbidden in all public places (restaurants, bars, public transport, etc.)
TOURIST INFORMATION
The website http://www.luxembourg.lu contains tourist and practical information about Luxembourg in
three languages (French, German and English).
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1/1
OSCEs Parlamentariske Forsamling
Til:
Dato:
Delegationens medlemmer og stedfortrædere
5. marts 2019
Invitation til Sommersession i Luxemburg
Rejsen går til: Luxemburg, Luxemburg
I perioden: 3. – 8. juli 2019
Information: Max 6 medlemmer af delegationen kan deltage.
Ja, jeg vil gerne deltage Nej, jeg kan desværre ikke deltage
MF navn:
Kontaktperson: Lokalnr.:
Frist for aflevering: 22. maj 2019
Med venlig hilsen
Charlotte Faber
Det Internationale Sekretariat
OSCEs Parlamentariske Forsamling 2018-19
OSCE Alm.del - Bilag 17
Offentligt