Invitation til vintermødet i Wien, Østrig 2019

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OSCEs Parlamentariske Forsamling
Til:
Dato:
Delegationens medlemmer og stedfortrædere
15. januar 2019
Invitation til vintermøde i Wien
Rejsen går til: Wien, Østrig
I perioden: 20. – 22. februar 2019
Information:
Som udgangspunkt kan max. 6 medlemmer deltage, og det
forventes at man deltager i hele rejseperioden.
Ja, jeg vil gerne deltage Nej, jeg kan desværre ikke deltage
MF navn:
Kontaktperson: Lokalnr.:
Frist for aflevering: 1. februar 2019
Med venlig hilsen
Charlotte Faber
Det Internationale Sekretariat
OSCEs Parlamentariske Forsamling 2018-19
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DRAFT PROGRAMME OF THE 18th
WINTER MEETING
OF THE OSCE PARLIAMENTARY ASSEMBLY
Vienna, 21 –22 February 2019
(Hofburg Congress Centre, Vienna)
Thursday, 21 February 2019
09.00 – 11.45 Standing Committee Meeting (Ratsaal, 5th floor)
12.00 – 13.15 Joint Session of the three General Committees (Neuer Saal, 2nd floor)
13.15 – 15.15 Lunch Break
15.15 – 18.00 General Committee on Democracy, Human Rights and Humanitarian
Questions
(Neuer Saal, 2nd floor)
15.15 – 18.00 General Committee on Economic Affairs, Science, Technology and
Environment (Ratsaal, 5th
floor)
Evening Reception hosted by the President of the Austrian Parliament
Friday, 22 February 2019
09.00 – 11.45 General Committee on Political Affairs and Security (Neuer Saal, 2nd floor)
11.45 – 13.30 Lunch Break
13.30 – 16.30 Joint Session of the three General Committees (Neuer Saal, 2nd floor)
* * *
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WINTER MEETING OF THE OSCE PARLIAMENTARY ASSEMBLY
Vienna, 21-22 February 2019
GENERAL INFORMATION
VENUE
The Winter Meeting of the OSCE Parliamentary
Assembly will take place 21 and 22 February 2019
in the Congress Center Hofburg, Heldenplatz, 1014
Vienna, Austria.
PROGRAMME
This year, the Winter Meeting will be comprised of
meetings of the Standing Committee, each General
Committee, and joint sessions of the three General
Committees.
The draft schedule of the meeting is attached.
ACCOMMODATION
For your convenience, the International Secretariat
has blocked rooms at the following hotels in Vienna:
Vienna Marriott Hotel, Hotel Europa and Hotel
Astoria.
Reservations shall be made directly to the above
hotels (Annexes B1-B2-B3) as soon as possible and
before the cutoff date.
Please note that hotel deadlines and cancellation
policies are different for each hotel.
We re o e d that our e ers use the hotel’s
secure online booking systems when reserving
rooms. If the hotel of your choice does not provide
this service, we advise that you send credit card
information by fax to the hotel only, to limit the risk
of credit card details being intercepted over email.
REGISTRATION
We thank you for filling in and sending the attached
Registration form (Annex A) to the International
Secretariat no later than 23 January 2019. Please
indicate clearly the hotel you are staying.
ACCESS OF REPRESENTATIVES FROM OTHER
ORGANIZATIONS AND GROUPS
OSCE PA meetings are streamed on the internet,
and open to the public through other means
including coverage of meetings by journalists.
Meetings are intended to facilitate dialogue among
parliamentarians, but access by non-
parliamentarians is welcome upon request by
Members of the OSCE PA officially registered for the
meeting (use form Annex C available upon request).
Sponsoring Members take full responsibility for the
sponsored participants and are requested to clarify
the duration of their access to the OSCE PA
meeting. Access to certain parts of the premises and
program may be restricted to parliamentarians and
their staff. Due to restrictions of the premises in the
Hofburg Congress Centre, representatives of these
outside bodies will be provided with limited seating
in the Chamber, space permitted.
The Registration Desk will be open on Wednesday,
20 February from 14.00 to 20.00 in the lobby of the
Vienna Marriott Hotel, Parkring 12a, 1010 Vienna.
We strongly advise participants to register on 20
February at the Registration Desk in the Hotel
Marriott where they will receive their identity
badge.
The Registration Desk will be transferred to the
Hofburg on Thursday, 21 February where it will be
open Thursday, 21 February from 8.00 to 18.00 and
Friday, 22 February from 8.00 to 16.00.
Please note that due to renovation, the OSCE PA
Registration Desk will be located in a temporary
construction located outside of the Hofburg’s
entrance on Heldenplatz.
Participants may be asked to show some official
identification to obtain their badges.
Participants are requested to wear their identity
badge at all meetings. For security reasons,
participants should also be in possession of some
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other means of identification and be prepared for
identity checks when entering the Hofburg. Loss of
identity badges should be reported immediately to
the Registration Desk.
MEETING ROOMS AND SEATING
The OSCE in Vienna will provide the OSCE PA with
its two largest meeting rooms, Neuer Saal and
Ratsaal in the Congress Centre Hofburg.
Special efforts have been made to re-arrange these
rooms to accommodate as many people as possible,
especially during the joint sessions of the three
General Committees.
Each Delegation will be provided a certain number
of seats at its assigned table with additional seats
available behind those chairs.
The Delegatio s’ assig ed seati g will e i di ated
by signs with the name of each country.
Because of limited seating we rely on the
understanding and co-operation of each Delegation
in order to ensure everyone a seat.
At the Standing Committee meeting, due to the
limited space, Rule 35 §1 of the Rules of Procedure
will e followed: There shall e a Sta di g
Committee consisting of the President of the
Assembly, the Vice-Presidents, the Treasurer, the
Officers of the General Committees and the Heads
of Natio al Delegatio s. Therefore, only members
of the Standing Committee will be allotted seats at
tables.
Appropriate seating arrangements will also be
prepared for separate meetings of the three
General Committees where space should not be a
problem.
MEETING FACILITIES FOR SIDE-EVENTS AND
OTHER MEETINGS
Due to renovation, availability of meeting facilities
on the Hofburg premises is particularly restricted.
We encourage Delegates to look for premises
outside of the Hofburg Congress Center to hold
such side-events and other meetings. Requests for a
meeting room must be done by using the Room
Boking Form ( Annex D available upon request).
DOCUMENTS
Documents related to the Winter Meeting, including
the Standing Committee meeting, will be sent
electronically. Documents related to the Winter
Meeting will be also available for download on the
website of the OSCEPA: www.oscepa.org prior to
the meeting.
Specific documents for the Standing Committee will
be distributed to the Heads of Delegations and
Secretaries of Delegations at the Registration Desk.
A limited amount of printed material will be
available on the tables outside of the meeting
rooms in the Hofburg.
TRANSPORTATION
Coach transport between the hotel Marriott and the
Congress Center Hofburg will be provided on 21 and
22 February before and after the daily meetings.
Transportation will also be provided for the Closing
Joint Session on 22 February.
Hotels Astoria and Europa are located within
walking distance of the Hofburg.
There will be no shuttle buses during the meetings
or at lunchtime.
The coach schedule will be sent in due course and
available at the Registration Desk.
Participants are responsible for their own
transport to and from the airport.
LANGUAGES
Simultaneous interpretation into all six OSCE
languages (English, French, German, Italian, Russian,
and Spanish) will be provided.
No written translation service will be available.
CATERING
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There are limited catering facilities in the Congress
Center Hofburg. However, there are numerous
restaurants and cafeterias around the Hofburg.
ACCOMPANYING PERSONS
No official programme for the accompanying
persons is foreseen.
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OSCE PA WINTER MEETINGS 2019
MAP OF HOTELS AND MEETING PLACE
HOTELS
Vienna Marriott Hotel:
Parkring 12a, 1010 Vienna
Tel.: +43 1 515 18 53
Austria Trend Hotel Europa:
Neuer Markt 3, 1010 Vienna
Tel.: +43 1 515 94
Austria Trend Hotel Astoria:
Kärtnerstrasse 32-34, A-1010 Vienna
Tel.: + 43 (1) 515 77
CONGRESS CENTER HOFBURG
Heldenplatz, A-1014 Vienna
OSCE PA LIAISON OFFICE
Neustiftgasse 3/8
Tel.:+43 1 523 30 02
Marriott
Astoria
Hofburg
OSCEPA
Europa