Invitation til valgobservationsmission i Italien den 4. marts 2018

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OSCEs Parlamentariske Forsamling
Til:
Dato:
Delegationens medlemmer og stedfortrædere
29. januar 2018
Invitation til valgobservationsmission i Italien
Rejsen går til: Rom, Italien
I perioden: 1. – 5. marts 2018
Information:
Maks. ét medlem fra hvert valgforbund kan deltage, og det
forventes at man deltager i hele rejseperioden.
Vedhæftede blanketter bedes udfyldt, underskrevet og
sendt til undertegnede inkl. kopi af pas, hvis man ønsker at
deltage.
Ja, jeg vil gerne deltage Nej, jeg kan desværre ikke deltage
MF navn:
Kontaktperson: Lokalnr.:
Frist for aflevering: 8. februar 2018
Med venlig hilsen
Charlotte Faber
Det Internationale Sekretariat
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - osce@oscepa.dk - www.oscepa.org
Copenhagen, 24 January 2018
Memorandum on the OSCE PA Observation of the
Parliamentary Elections in Italy, 4 March 2018
Delegation
Parliamentary elections will be held in Italy on 4 March 2018, and following an invitation to observe, the
OSCE PA will deploy a limited election observation mission to these important elections.
Each national delegation is invited to nominate up 3 Members of Parliament, in addition to members of the
OSCE PA Bureau to this limited election observation mission.
Members wishing to participate in this mission are kindly asked to return completed registration form, with a
copy of the photograph page from Members’ passports, a digital photo, and the completed Code of Conduct for
OSCE PA Election Observers to the International Secretariat at (eom@oscepa.dk) by 8 February 2018.
Accommodation
Parliamentary briefings will be held in Rome on 2-3 March 2018. The Temporary OSCE PA Headquarters
will be located in Rome as well. The International Secretariat of the OSCE Parliamentary Assembly will
distribute the details on the recommended hotel for accommodation in Rome as soon as possible.
Preliminary Programme
Thursday, 1 March 2018
All Day
Friday, 2 March 2018
Arrival of observers
All Day Parliamentary briefings (Rome, Location – TBC)
Saturday, 3 March 2018
Half Day(tbc) Parliamentary briefings (cont.) (Rome, Location – TBC)
Sunday, 4 March 2018
Departure to Regional Deployment*
All Day
Evening
Polling Stations open
De-briefing for observers deployed outside Rome
Monday, 5 March 2018
09:00 De-Briefing for observers based in Rome (Location – TBC)
13:30 Press-Conference in Rome (Location - TBC)
Suggested departures of observers
*Please note that observers deployed outside Rome with overnight stay in their destinations will have de-briefings
conducted on the ground and are not requested to return to Rome.
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - osce@oscepa.dk - www.oscepa.org
Election Day
On Election Day, Members will generally work in teams of two. Suggestions for the regional deployment, as
well as recommended travel options are attached to this Memorandum. We kindly ask Members to indicate
preferred deployment destination and communicate it to the International Secretariat (email: eom@oscepa.dk;
tel: +45 60 10 81 73) as soon as possible but no later than the registration deadline for the Mission on
Thursday 8 February 2018.
Local Staff on Election Day
We strongly encourage members to first contact their respective Embassies and/or consulates to
determine the possibility of embassy support for identifying suitable interpreters and drivers for the
election-day observation and to kindly inform the Secretariat if such assistance is possible.
The International Secretariat is working on identifying appropriate individuals to serve as interpreters for
election-day observation. The cost for an OSCE organized interpreter on Election Day is expected to be 130
EUR in total (65 EUR per observer) to be paid in person in cash at the end of the day of observation directly
by each observer.
We are exploring options for transportation during election day. Further details on transportation as well as
costs for a OSCE PA-identified car/driver on Election Day will be communicated as soon as possible.
Visa Information
We strongly advise observers to apply and obtain a visa well in advance of departing for Italy by contacting the
relevant consulate. Attached is the invitation to the OSCE Parliamentary Assembly, welcoming an observation
mission.
We would like to remind you that national parliaments are responsible for their own Member’s expenses,
including any hotel cancellations. We also urge Members to have health and travel insurance that is valid
in Italy.


_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - OSCEPA@oscepa.dk - www.oscepa.org
To: Heads of OSCE PA Delegations
CC: Secretaries of OSCE PA Delegations
24 January 2018
Dear Heads of Delegations,
Parliamentary elections will be held in Italy on 4 March 2018, and following an invitation to
observe, the OSCE PA will deploy a limited election observation mission to these important
elections.
Please find attached a registration form for Members wishing to observe these elections.
We kindly ask you to return the completed form with a copy of the photograph page from
Members’ passports, a digital photo, and the completed Code of Conduct for OSCE PA Election
Observers to the International Secretariat at (eom@oscepa.dk) as soon as possible, but no
later than 8 February 2018. Please note that due to registration procedures, we may not be able
to accommodate those who register after the deadline.
To ensure geographical balance within the Assembly mission, each national delegation
may nominate up 3 Members of Parliament, in addition to members of the OSCE PA Bureau.
Further information, including a detailed programme, will be distributed to participants
soon. Briefings for the mission are expected to be held during the 2 days before election day in
Rome, and Members are reminded that in accordance with the OSCE PA’s Astana Declaration
of 2008, participants are expected to attend the full briefing programme as well as the de-
briefing on the day following the election.
I wish to remind you that national parliaments are responsible for their Members’
expenses and that only English interpretation will be provided in meetings and briefings.
Yours sincerely,
Iryna Sabashuk
Head of Administration for Election Observation
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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Code of Conduct for OSCE PA Election Observers
Respect the Laws of the Country and the Authority of Electoral Bodies
Observers will comply with all national laws and regulations of the host country and the authority of the bodies in
charge of administering the electoral process. Observers will not take any unnecessary or undue risks. Each
observer’s personal safety overrides all other considerations.
Respect the Integrity of the Election Observation Mission
Observers will attend all required mission briefings and debriefings and adhere to the deployment plan and all other
instructions provided by the Election Observation Mission. Observers will remain on duty throughout Election
Day, including observation of the vote count and, if instructed, the next stage of tabulation.
Maintain Strict Political Impartiality at All Times
Observers will maintain strict impartiality in the conduct of their duties and will, at no time, publicly express or
exhibit any bias or preference in relation to national authorities, parties, candidates, or with reference to any issues
in contention in the election process.
Do Not Obstruct Election Processes
Observers will undertake their duties in an unobtrusive manner and will not interfere in the electoral process.
Observers may raise questions with election officials and bring irregularities to their attention, but they must not
give instructions or countermand their decisions.
Provide Appropriate Identification
Observers will carry any prescribed identification issued by the host government or election commission and will
identify themselves to any authority upon request.
Refrain from Making Comments to the Public or the Media
Observers will not make any comments to the media on the electoral process or on the substance of their
observations, and any comment to the media will be limited to general information about the observation mission
and the role of the observers. Observers will inform media about any intended post-election statements to be issued
by the leadership on behalf of the observation mission.
Accuracy of Observations and Professionalism
Observers will base all conclusions on their personal observations or on clear and convincing facts or evidence.
Observers will exhibit the highest levels of personal discretion and professional behaviour at all times.
* * *
I have read and understand the above Code of Conduct. I hereby confirm that I will follow the Code of
Conduct and that all of my activities as an election observer will be conducted completely in accordance with it. I
have no conflicts of interest, political, economic nor other, that will interfere with my ability to be an impartial
election observer and to follow the Code of Conduct.
I understand that serious violations of this Code of Conduct may result in the withdrawal of my
accreditation or my dismissal from the election observation mission. The authority for such determinations
rests solely with the leadership of the election observation mission.
Signed ___________________________________________
Print Name ___________________________________________
Date ___________________________________________
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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OSCE PA Limited Election Observation Mission to ITALY
Parliamentary Elections, 4 March 2018
Recommendations on Travels and Hotel Accommodation for
Observers with Overnight Stay Outside Rome
Hotel Accommodation
We would like to recommend the following hotels for OSCE PA observers planning to overnight
outside of Rome during the 4 March Limited Election Observation Mission.
Please note that regional briefings, as well as meetings with OSCE-organized local staff will be arranged in
these hotels. All observers are requested to please make their own hotel bookings.
Milan
Starhotels Ritz
Via Spallanzani 40, 20129 Milan, Italy
Tel. +39 02 20551
- Superior Room rate per night: 111 EUR (including breakfast, free cancellation).
Turin
NH Collection Torino Piazza Carlina
Piazza Carlo Emanuele II 15, 10123, Turin Italy
Tel. +39 011 8601611
Superior Room rate per night: 136 EUR (including breakfast, free cancellation).
Naples
Hotel Royal Continental
Via Partenope 38/44, Lungomare Caracciolo, 80121 Naples, Italy
Tel. +39 081 7644614
- Classic Double Room rate per night: 119 EUR (including breakfast, free cancellation).
Bologna
Hotel Metropolitan
Via dell'Orso 6- 40121 - Bologna, Italy
Tel. +39 051 229393
- Classic Double Room rate per night: 140 EUR (including breakfast, free cancellation).
Palermo
Hotel Grand Hotel Et Des Palmes
Via Roma, 398, 90139 Palermo PA, Italy
Tel. +39 091 6028111
- Classic Room rate per night: 103 EUR (including breakfast, free cancellation).
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
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2
OSCE PA Limited Election Observation Mission to ITALY
Parliamentary Elections, 4 March 2018
Suggested Travel Plans
Please note that regional briefings, as well as meetings with OSCE-organized staff, will be arranged
according to these recommended travel times. All observers are requested to please make their own
flight/train bookings and arrange their own transport to/from the airport.
Milan
Saturday 3 March 2018 - Train Frecciarossa 1000 9634
Departure from Roma Termini at 14:00
Arrival in Milano Centrale at 16:55 ()
Book online at: http://www.trenitalia.com/
Turin
Saturday 3 March 2018 - Train Frecciarossa 1000 9634
Departure from Roma Termini at 14:00
Arrival in Torino Porta Nuova at 18:05
Book online at: http://www.trenitalia.com/
Naples
Saturday 3 March 2018 - Train Frecciarossa 9419
Departure from Roma Termini at 14:24
Arrival in Napoli Centrale at 15:35
Book online at: http://www.trenitalia.com/
Bologna
Saturday 3 March 2018 - Train Frecciarossa 1000 9536
Departure from Roma Termini at 14:20
Arrival in Bologna Centrale at 16:35
Book online at: http://www.trenitalia.com/
Palermo
Saturday 3 March 2018 - Flight Alitalia AZ1799
Departure from Roma Fiumicino at 14:55
Arrival in Palermo at 16:10.
Book online at: www.alitalia.com


ITALY – LEOM - 2018
Observer Registration Form
Limited Election Observation Mission to ITALY
Parliamentary Elections 4 March 2018
OSCE PA ITALY LEOM 2018 DATE_________ RECORD #_________
Date of Registration: (dd.mm.yy)
PERSONAL INFORMATION
(Please answer each section clearly, completely and use only English transcription)
Family Name: First Name:
Nationality: Mobile in the field:
(country code +number)
Passport Number: Email:
Passport Type: Diplomatic/Regular/Service Working Language(s): EN FR RU DE IT SP
CONTACT PERSON
(Indicate contact details for the person in charge of practical arrangements for your participation)
First Name &Surname:
Mobile: Email:
TRAVEL INFORMATION
(Observers are advised to arrive to Rome on 1 March 2018 to participate in briefings on 2-3 March 2018 and can depart on 5 March 2018)
Arrival Date:(dd.mm.yy)
Departure
Date:(dd.mm.yy)
Arrival Time: (hh:mm)
Departure Time:
(hh:mm)
Arrival Flight: Departure Flight:
ARRANGMENTS ON ELECTION DAY
Preference of Deployment Partner: (if any)
Car on Election Day EMBASSY
OWN
ARRANGEMENTS
OSCE
Interpretation on
Election Day
OSCE Embassy
Own
Arrangements
For OSCE E-day
Interpretation:
(please mark ONE)
EN DE FR RU SP
DEPLOYMENT LOCATION* (please mark up to 3(three) locations in order of preference)
Rome city
Rome surroundings (up to 60 minutes)
Milan
Turin
Bologna
Naples
Palermo
*Deployment to Milan, Turin, Bologna, Naples, Palermo will require overnight stay for 2 nights (3-5 March 2018)
at the deployment destination.
Please return this form together with a passport copy by Thursday 8 February 2018 to
the OSCE PA International Secretariat eom@oscepa.dk fax +45 33 37 80 30
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 11
Offentligt