Invitation til valgobservationsmission i Rusland den 18. marts 2018

_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - OSCEPA@oscepa.dk - www.oscepa.org
To: Heads of OSCE PA Delegations
CC: Secretaries of OSCE PA Delegations
29 January 2018
Dear Heads of Delegations,
Presidential election will be held in the Russian Federation on 18 March 2018, and in
anticipation of an invitation to observe, the OSCE PA will deploy an election observation mission to
these important elections.
Please find attached a registration form for Members wishing to observe these elections.
We kindly ask you to return the completed form with a copy of the photograph page from
Members’ passports, a digital photo, and the completed Code of Conduct for OSCE PA Election
Observers to the International Secretariat at (eom@oscepa.dk) as soon as possible, but no
later than 16 February 2018. Please note that due to registration procedures, we may not be
able to accommodate those who register after the deadline.
To ensure geographical balance within the Assembly mission, each national delegation
may nominate up to 10% of the entire expected participation. We therefore invite each
national delegation to nominate up to ten participants.
Further information, including a detailed programme, will be distributed to participants
soon. Briefings for the mission are expected to be held during the 2 days before election day in
Moscow, and Members are reminded that in accordance with the OSCE PA’s Astana
Declaration of 2008, participants are expected to attend the full briefing programme as well as
the de-briefing on the day following the election.
I wish to remind you that national parliaments are responsible for their Members’
expenses and that only English interpretation will be provided in meetings and briefings.
Yours sincerely,
Iryna Sabashuk
Head of Administration for Election Observation
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt


RUSSIAN FEDERATION – EOM - 2018
Observer Registration Form
RUSSIAN FEDERATION
Presidential Elections 18 March 2018
OSCE PA RUSSIA EOM 2018 DATE_________ RECORD #_________
Registration Date: (dd.mm.yy)
PERSONAL INFORMATION
(Please answer each section clearly, completely and use only English transcription)
Family Name: First Name:
Nationality:
Mobile in the field:
(country code +number)
Passport Number: Email:
Passport Type: Diplomatic/Regular/Service Working Language(s): EN FR RU DE IT SP
CONTACT PERSON (Indicate contact details for the person in charge of practical arrangements for your participation)
First Name &Surname:
Mobile: Email:
TRAVEL INFORMATION
(Observers are advised to arrive to Moscow on 15 March 2018 to participate in briefings on 16-17 March and can depart on 19 March 2018)
Arrival Date:(dd.mm.yy)
Departure
Date:(dd.mm.yy)
Arrival Time: (hh:mm)
Departure Time:
(hh:mm)
Arrival Flight: Departure Flight:
Visa required: YES NO
ARRANGMENTS ON ELECTION DAY
Preference of Deployment Partner: (if any)
Car on Election Day OSCE Embassy
Own
Arrangements
Interpretation on
Election Day
OSCE Embassy
Own
Arrangements
For OSCE E-day
Interpretation:
(please mark ONE)
EN DE FR IT SP
DEPLOYMENT LOCATION*
Moscow city
Moscow surroundings (up to 60 minutes)
Willingness to overnight outside Moscow (The International Secretariat will provide
the list of deployment destinations)
Other (please indicate if you have preferred destination for deployment. The International
Secretariat will try to take your preference into consideration while preparing the deployment
plan for the Mission)
*Please note that observers deployed outside Moscow with overnight stay in their destinations will have de-briefings
conducted on the ground and are not requested to return to Moscow.
Please return this form together with a passport copy by Friday 16 February 2018 to
the OSCE PA International Secretariat eom@oscepa.dk fax +45 33 37 80 30
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt


Code of Conduct for OSCE PA Election Observers
Respect the Laws of the Country and the Authority of Electoral Bodies
Observers will comply with all national laws and regulations of the host country and the authority of the bodies in
charge of administering the electoral process. Observers will not take any unnecessary or undue risks. Each
observer’s personal safety overrides all other considerations.
Respect the Integrity of the Election Observation Mission
Observers will attend all required mission briefings and debriefings and adhere to the deployment plan and all other
instructions provided by the Election Observation Mission. Observers will remain on duty throughout Election
Day, including observation of the vote count and, if instructed, the next stage of tabulation.
Maintain Strict Political Impartiality at All Times
Observers will maintain strict impartiality in the conduct of their duties and will, at no time, publicly express or
exhibit any bias or preference in relation to national authorities, parties, candidates, or with reference to any issues
in contention in the election process.
Do Not Obstruct Election Processes
Observers will undertake their duties in an unobtrusive manner and will not interfere in the electoral process.
Observers may raise questions with election officials and bring irregularities to their attention, but they must not
give instructions or countermand their decisions.
Provide Appropriate Identification
Observers will carry any prescribed identification issued by the host government or election commission and will
identify themselves to any authority upon request.
Refrain from Making Comments to the Public or the Media
Observers will not make any comments to the media on the electoral process or on the substance of their
observations, and any comment to the media will be limited to general information about the observation mission
and the role of the observers. Observers will inform media about any intended post-election statements to be issued
by the leadership on behalf of the observation mission.
Accuracy of Observations and Professionalism
Observers will base all conclusions on their personal observations or on clear and convincing facts or evidence.
Observers will exhibit the highest levels of personal discretion and professional behaviour at all times.
* * *
I have read and understand the above Code of Conduct. I hereby confirm that I will follow the Code of
Conduct and that all of my activities as an election observer will be conducted completely in accordance with it. I
have no conflicts of interest, political, economic nor other, that will interfere with my ability to be an impartial
election observer and to follow the Code of Conduct.
I understand that serious violations of this Code of Conduct may result in the withdrawal of my
accreditation or my dismissal from the election observation mission. The authority for such determinations
rests solely with the leadership of the election observation mission.
Signed ___________________________________________
Print Name ___________________________________________
Date ___________________________________________
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt


1
Annex № 1
to the Explanations of the operational procedures of
foreign (international) observers during the election of
the President of the Russian Federation
to the Central Election Commission of the
Russian Federation
from _________________________________
(surname, name, patronymic)
APPLICATION
for accreditation as a foreign (international) observer
Kindly request to accredit me as a foreign (international) observer during the
elections of the President of the Russian Federation
Observation will be carried out with ___________________________
(name of foreign or international
__________________________________________________________________
organization, invited in the prescribed manner by the authorized body of the Russian Federation)
I have read and understood standard operational procedures of a foreign
(international) observer during the election of the President of the Russian
Federation.
Personal information is specified in the attached application form.
___________________________ ____________________________
(date) (signature)
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt
2
Annex
to application for accreditation as a foreign
(international) observer
APPLICATION FORM
for accreditation as a foreign (international) observer
1 Ф
Family name
И
First name
Other name
2 ( , , )
Date of birth (day, month, year)
Place of birth
3
Present nationality
4 И
( , )?
Have You taken up legal permanent residence
status in any country other than that of your
nationality (if answer is «yes», which
country?)
5 ,
Identification document
Number
Date of issue
( , , )
Date of expiry (day, month, year)
6 (
)
Education (graduated form)
7
?
Knowledge of languages
8 ( , ,
, )
Place of work (full name of employer, address
of employer, phone, fax)
Type of business
3
9
Exact title of your post
10 ,
( )
Name of organization You represent as
foreign (international) observer
Т ( )
Phone (fax)
OSCE Parliamentary
Assembly
T:+45 33 37 80 40
F:+45 33 37 80 30
Email: osce@oscepa.dk
11
Present home address
Т
Phone
Ф
Fax
E-mail
12
( , , )
Experience from election observation
(country, year, organization)
13
( , )?
Have You previously been forfeitured of
accreditation as a foreign (international)
observer (if answer is «yes» full particulars of
each case)
14
Ф ,
Which state body of the Russian Federation
sent You an invitation to take part in the
observation
15
Ф
Date of arrival to the Russian Federation
16 Ф
Date of departure from the Russian Federation
17 (
)
Place of issue of entry visa (if necessary)
18
Date Signature


_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - osce@oscepa.dk - www.oscepa.org
Copenhagen, 29 January 2018
Memorandum on the OSCE PA Observation of the
Presidential Election in the Russian Federation, 18 March 2018
Delegation
A Presidential election will be held in the Russian Federation on 18 March 2018, and in anticipation of an
invitation to observe, the OSCE PA will deploy an election observation mission to this important election.
To ensure geographical balance within the Assembly mission, each national delegation may nominate up to
10% of the entire expected participation. We therefore invite each national delegation to nominate up to 10
(ten) participants.
Members wishing to participate in this mission are kindly asked to return a completed registration form, as
well as accreditation forms with a copy of the photograph page from Members’ passports, a digital photo, and
the completed Code of Conduct for OSCE PA Election Observers to the International Secretariat at
(eom@oscepa.dk) by 16 February 2018.
Accommodation
The International Secretariat of the OSCE Parliamentary Assembly has pre-booked hotel rooms at Hotel
National Moscow for this Election Observation Mission at the rate of 13,452 RUB (approx. 195 EUR), single
occupancy, breakfast and VAT included. The corresponding Hotel Booking form will be distributed shortly.
Hotel National
15/1 Bld. 1, Mokhovaya St., // 125009 Moscow, Russia // T: + 7495 2587181 // URL: www.national.ru
Parliamentary briefings will be held in Moscow on 16-17 March 2018 at Hotel National Moscow. The
Temporary OSCE PA Headquarters will be in this hotel as well.
Preliminary Programme
Thursday, 15 March 2018
All Day
Friday, 16 March 2018
Arrival of observers
All Day Parliamentary briefings (Hotel National Moscow, Petrovsky Hall)
Saturday, 17 March 2018
Half Day(tbc) Parliamentary briefings (cont.) (Hotel National Moscow, Petrovsky Hall)
Sunday, 18 March 2018
Departure to Regional Deployment*
All Day
Evening
Polling Stations open
De-briefing for observers deployed outside Moscow
Monday, 19 March 2018
08:00 De-Briefing for observers based in Moscow (Hotel National Moscow, Pskov Hall)
Afternoon Press-Conference in Moscow (Location - TBC)
Suggested departures of observers
*Please note that observers deployed outside Moscow with overnight stay in their destinations will have de-briefings
conducted on the ground and are not requested to return to Moscow.
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt
_________________
Tordenskjoldsgade 1, 1055 Copenhagen K., Denmark
Phone: +45 33 37 80 40 - Fax: +45 33 37 80 30 - osce@oscepa.dk - www.oscepa.org
Airport transfers
We advise to contact Hotel National for arranging your airport transfers.
Election Day
On Election Day, Members will generally work in teams of two. Here you can see the information on various
destinations in the Russian Federation.
https://drive.google.com/open?id=1RKRDHyucsT1xB4AghLgDLDtIH6O3EiS7&usp=sharing
Please note the International Secretariat will provide the list of deployment destinations as well as
recommendation for travel and accommodation arrangements in the regions shortly. We ask observers not to
make specific travel arrangements (transportation/hotels) within the Russian Federation without first
consulting with the International Secretariat. This will help to ensure balanced deployment coverage for
the observation mission.
Interpreter / Driver on Election Day
The OSCE/ODIHR will assist us in finding suitable cars/drivers and interpreters for our teams for Election
Day. Please let the Secretariat know if your Embassy in Russia will provide Members with a car or/and
an interpreter.
Cost of Election Day Driver and Interpreter
OSCE organized interpreters and drivers should be paid in person in cash at the end of the day of
observation directly by each observer. The cost for an OSCE organized interpreter/car on Election Day
will be communicated shortly.
Visa Information
We strongly advise observers to apply and obtain a visa well in advance of departing for the Russian Federation
by contacting the relevant consulate. An official invitation to observe, which can facilitate visa procedures, is
anticipated in the near future.
We would like to remind you that national parliaments are responsible for their own Member’s expenses,
including any hotel cancellations. We also urge Members to have health and travel insurance that is valid
in the Russian Federation.


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OSCEs Parlamentariske Forsamling
Til:
Dato:
Delegationens medlemmer og stedfortrædere
29. januar 2018
Invitation til valgobservationsmission i Rusland
Rejsen går til: Moskva, Rusland
I perioden: 15. – 19. marts 2018
Information:
Maks. ét medlem fra hvert valgforbund kan deltage, og det
forventes at man deltager i hele rejseperioden.
Vedhæftede blanketter bedes udfyldt, underskrevet og
sendt til undertegnede inkl. kopi af pas, hvis man ønsker at
deltage.
Ja, jeg vil gerne deltage Nej, jeg kan desværre ikke deltage
MF navn:
Kontaktperson: Lokalnr.:
Frist for aflevering: 16. februar 2018
Med venlig hilsen
Charlotte Faber
Det Internationale Sekretariat
OSCEs Parlamentariske Forsamling 2017-18
OSCE Alm.del Bilag 10
Offentligt