Invitation til vintermødet i Wien, Østrig den 25.-26. februar 2016

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OSCEs Parlamentariske Forsamling
Til:
Dato:
Delegationens medlemmer og stedfortrædere
7. december 2015
Invitation til vintermøde i Østrig
Rejsen går til: Wien, Østrig
I perioden: 25. – 26. februar 2016
Evt.: Afrejse den 24. februar 2016 om eftermiddagen
Ja, jeg vil gerne deltage Nej, jeg kan desværre ikke deltage
MF navn:
Kontaktperson: Lokalnr.:
Frist for aflevering: 12. januar 2016
Med venlig hilsen
Charlotte Faber,
Det Internationale Sekretariat
OSCEs Parlamentariske Forsamling 2015-16
OSCE Alm.del Bilag 6
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WINTER MEETING OF THE OSCE PARLIAMENTARY ASSEMBLY
Vienna, 25-26 February 2016
GENERAL INFORMATION
VENUE
The Winter Meeting of the OSCE Parliamentary
Assembly will take place 25-26 February 2016 in the
Congress Center Hofburg, Heldenplatz, 1014
Vienna, Austria.
PROGRAMME
This year, the Winter Meeting will be comprised of
meetings of the Standing Committee, each General
Committee, and joint sessions of the three General
Committees.
The draft schedule of the meetings will be
forwarded in due course.
The Austrian Parliament will kindly offer a reception
for the members of the Parliamentary Assembly on
Thursday, February 25 after the final meeting of the
day.
ACCOMMODATION
For your convenience, the International Secretariat
has blocked rooms at the following hotels in Vienna:
Vienna Marriott Hotel, Hotel Intercontinental, Hotel
Europa, and Hotel Astoria.
The attached Hotel Reservation Forms should be
sent directly to the above hotels as soon as possible
and before the cutoff date. Bookings at the hotel
Intercontinental can only be made via the provided
internet link or by phone.
Please note that hotel deadlines and cancellation
policies are different for each hotel.
We recommend that our members use the hotel’s
secure online booking systems when reserving
rooms. If the hotel of your choice does not provide
this service, we recommend that you send credit
card information by fax to the hotel only, to limit
the risk of credit card details being intercepted over
email. The International Secretariat does not need
credit card information. We kindly ask you to
hide/black out this information on the copy of the
reservation form you send to odile@oscepa.dk.
REGISTRATION
We thank you for filling in and sending the attached
Registration form to the International Secretariat no
later than 22 January 2016. Please indicate clearly
the hotel you are staying.
The Registration Desk will be open on Wednesday,
24 February from 12.00 to 20:00 in the lobby of the
Vienna Marriott Hotel, Parkring 12a, 1010 Vienna.
We strongly advise participants to register on 24
February at the Registration Desk in the Hotel
Marriott where they will receive their identity
badge.
The Registration Desk will be transferred to the
Hofburg on Thursday, 25 February where it will be
open Thursday, 25 February from 8.00 to 18.00 and
Friday, 26 February from 8.30 to 16.00.
Participants may be asked to show some official
identification to obtain their badges. Accompanying
persons are also requested to obtain their identity
badge at the Registration Desk.
Participants are requested to wear their identity
badge at all meetings. For security reasons,
participants should also be in possession of some
other means of identification and be prepared for
OSCEs Parlamentariske Forsamling 2015-16
OSCE Alm.del Bilag 6
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identity checks when entering the Hofburg. Loss of
identity badges should be reported immediately to
the Registration Desk.
MEETING ROOMS AND SEATING
The OSCE in Vienna will provide the OSCE PA with
its two largest meeting rooms, Neuer Saal and Rat
Saal in the Congress Centre Hofburg.
Special efforts have been made to re-arrange these
rooms to accommodate as many people as possible,
especially during the joint sessions of the three
General Committees.
Each Delegation will be provided a certain number
of seats at its assigned table with additional seats
available behind those chairs.
The Delegations’ assigned seating will be indicated
by signs with the name of each country.
Because of limited seating we rely on the
understanding and co-operation of each Delegation
in order to ensure everyone a seat.
At the Standing Committee meeting, due to the
limited number of space, Rule 35 §1 of the Rules of
Procedure will be followed: “There shall be a
Standing Committee consisting of the President of
the Assembly, the Vice-Presidents, the Treasurer,
the Officers of the General Committees and the
Heads of National Delegations.” Therefore, only
members of the Standing Committee will be allotted
seats at tables.
Appropriate seating arrangements will also be
prepared for separate meetings of the three
General Committees where space should not be a
problem.
DOCUMENTS
Documents related to the Session, including the
Standing Committee meeting, will be sent
electronically. Documents related to the Session will
be also available for download on the website of
the OSCEPA: www.oscepa.org prior to the meeting.
Specific documents for the Standing Committee will
be distributed to the Heads of Delegations and
Secretaries of Delegations at the Registration Desk.
A limited amount of printed material will be
available on the tables outside of the meeting
rooms in the Hofburg.
TRANSPORTATION
Coach transport between the hotels Marriott and
Intercontinental and the Congress Center Hofburg
will be provided on 25 and 26 February before and
after the daily meetings. Transportation will also be
provided for the Closing Joint Session on 26
February.
Since no bus can park close enough to the Hotels
Astoria and Europa, no transportation will be
provided between these hotels and the Hofburg
before and after the meetings.
There will be no shuttle buses during the meetings
or at lunchtime.
The coach schedule will be sent in due course and
available at the Registration Desk.
On Thursday, 25 February transportation from the
Hofburg to the reception venue and afterwards to
hotels Marriott and Intercontinental and close to
Hotels Europa and Astoria will be provided.
Participants are responsible for their own
transport to and from the airport.
LANGUAGES
Simultaneous interpretation into all six OSCE
languages (English, French, German, Italian, Russian,
and Spanish) will be provided.
No written translation service will be available.
CATERING
There are no restaurant facilities in the Congress
Center Hofburg. However, there are numerous
restaurants and cafeterias around the Hofburg.
ACCOMPANYING PERSONS
No official programme for the accompanying
persons is foreseen.
For any further questions, please contact the International Secretariat:
Conference Co-ordinator, Ms. Odile Lelarge (odile@oscepa.dk, Tel: +45 33 37 80 34)
or Deputy Secretary General, Mr. Gustavo Pallares.
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OSCE PA WINTER MEETINGS 2016
MAP OF HOTELS AND MEETING PLACE
HOTELS
Vienna Marriott Hotel:
Parkring 12a, 1010 Vienna
Tel.: +43 1 515 18 53
Austria Trend Hotel Europa:
Neuer Markt 3, 1010 Vienna
Tel.: +43 1 515 94
Austria Trend Hotel Astoria:
Kärtnerstrasse 32-34, A-1010 Vienna
Tel.: + 43 (1) 515 77
Hotel Intercontinental :
CONGRESS CENTER HOFBURG
Heldenplatz, A-1014 Vienna
OSCE PA LIAISON OFFICE
Neustiftgasse 3/8
Tel.:+43 1 523 30 02
Johannesgasse 28, A-1037 Vienna
Tel.: +43 (0) 1711220
Marriott
Astoria
Hofburg
OSCEPA
Europa
Intercontinental